Music Under the Moon Updates
Greetings Band Families,
The Music Under the Moon Jazz Night is only a couple of weeks away and the committee has been busy planning for an awesome night of jazz, food and fundraising! We have over 50 amazing baskets for the silent auction this year, including several rounds of golf, a college planning and consulting package, SAT/ACT tutoring and Disney Parkhopper tickets to name a few.
New to Music Under the Moon this year:
Online Tickets - Tickets can be pre-purchased online and you can pick up your event wristbands at the Will Call table at the event. To purchase tickets, please click here:
Reserved Tables - Reserved tables are being offered this year with the convenience of having a table for you and your guests. These tables are $150 and can seat up to 8 guests (event tickets are included in the price). Only 10 tables are available – first come, first serve! To request your reserved table now, please go to this link select the Table ticket option: cambridgeband.seatyourself.biz
Volunteers and Food Donations Needed!
We need a lot of hands to make this event a success and there are plenty of opportunities for Jazz and non-Jazz Band parents and students to help out. If you don’t have a student performing, please consider helping out so that we can accommodate volunteer shifts to allow Jazz parents to volunteer and still be able to watch their students perform. Volunteers will get a wristband upon check in for your shift, which gets you free admission.
We are also still in need of lots of food and beverage donations for the event. Donations can be dropped off in the courtyard between 4:30-6pm on Friday, April 26th. Please make sure any homemade items are clearly labeled with all ingredients. To sign up for a volunteer shift or to donate a food/beverage item, click here: https://www.signupgenius.com/go/20f0c4daaad29a7fc1-music1
Remember, all proceeds from this event benefit the ENTIRE band program. Thank you in advance for helping to make this event a success!
We hope you’ll join us at this wonderful, fun-filled night - either as an attendee or a volunteer!
The Music Under the Moon Committee
2019-20 Band Info Meeting 4/11/19
This is a reminder that our 2019-2020 Band Program Information Meeting is tomorrow, Thursday, April 11 at 7:00pm in the Cambridge Auditorium.
This meeting is mandatory for all parents as we will be covering important topics concerning both CONCERT and MARCHING band! (Students are also welcome to attend.) We will provide an overview of the band program, including program offerings, next year's calendar, fees, band registration and associated forms needed.
We will also be voting on next year's Booster Executive Board members!
We look forward to seeing you all Thursday!
Ryan Borger & Katie Groves
Directors, Cambridge Bands
Coming Soon - Music Under the Moon
Music Under the Moon is just over a month away, on Friday, March 26, 7:00-10:00pm. This will be a great night full of music! Please make sure to clear your calendar and invite your friends, family and neighbors.
In order for this to be successful, we need help from you. Even if you will not be able to attend, there are still opportunities to contribute beforehand.
Please review the below sign up and find a way to contribute.
Thank you and see you there!
VP Parent Directed Activities
Cambridge Band Boosters
Additional training for Ameris Bank Concession Volunteers
Dear Band Parents,
Thank you so much for the great response so far to the sign up for the Ameris Bank Amphitheater volunteer training. The CAA has persuaded the amphitheater folks to add another TEAM alcohol training class at Cambridge on Thursday, April 18 from 6-8 pm. We could still use another 15-20 parents to signup, so please take a look at all the dates to see if one works for you. We are also still in need of another 4-6 folks to do the NPO stand leadership training.
The signup for all amphitheater concession training can be found at https://m.signupgenius.com/#!/showSignUp/20F0C4DAAAD29A7FC1-ameris
Cambridge Band Booster Club
April Parent Meeting
Please mark your calendars now for our next General Parent Meeting on Thursday, April 11 at 7pm. This is the first Thursday after Spring Break ends. The meeting is a very important one as we will be voting on the slate of candidates for 2019-2020 booster club executive board and presenting information on next year’s band program.
If you missed the general parent meeting last week, our nominating committee presented the following candidates for next year’s board:
President - Sue Lawton (returning)
Secretary - Uyen Kim (returning)
Treasurer - Rob Morgan
Co-Treasurer - Meg Mitchell (returning)
VP Way & Means - Cameron Congleton (returning)
VP Parent Directed Activities - Yvonne Grzesiak
VP Special Events - Karyn Fowler (returning)
VP Communications - Elaine Welch
Thank you to Mr. Borger, Laura Morgan, Kel Guest, & Yvonne Grzesiak (who did resign her position on the nominating committee before accepting her nomination as per our by-laws) for all of your work in putting together this slate!
Cambridge Band Booster Club
Volunteer Training - Ameris Bank Concessions
ATTN: URGENT VOLUNTEER NEEDS! Please read below and sign up to help out!
Sign up here for your training session!
See below for further details.
Ameris Bank (formerly Verizon Wireless) Amphitheater Concessions
At our last general meeting in January we announced that the Cambridge Band Boosters will be joining with the CAA to man one of the smaller concession stands at Ameris Bank (formerly Verizon Wireless) Amphitheater during their concert season. We did this for a couple reasons:
We need the money. Except for the July car wash voucher sale, our fundraising efforts for the 2018-2019 school year have fallen short of what was budgeted.
Apart from our current cash flow issues, we have been looking for additional fundraising alternatives that don’t require our students to sell something door to door. We have been aware for some time that the Amphitheater concessions can be a lucrative revenue source, but we knew that our organization was not ready to handle a full concert season. By joining forces with the participating CAA clubs, we only need to work 7-8 concerts instead of a full season.
Volunteer Needs and Training
We will need a core group of 50-60 parent volunteers to make this work to keep folks from having to volunteer for too many shows. Students are able to volunteer, but there needs to be at least a 2:1 ratio of adults (18 years old+)/students.
Our stand is on the upper west side which optimally requires about 12 people per show for. Some of the smaller shows may only require 10 people and some of the larger shows will need 13 or 14 people.
All parent volunteers will need to go through the TEAM alcohol training program that Legends, the amphitheater’s concessions provider, will offer. The class takes about 90 minutes and there is a short written test at the end. Certification is good for 3 years, and anyone who may have successfully completed the training last year does not need to do it again this year.
Tue, March 26: 6pm-8pm at the Amphitheater
Wed, March 27: 6pm-8pm at Cambridge
Sat, March 30: 11am-1pm at the Amphitheater
Additionally, we will need a smaller group of 8-12 parents who are willing to go through NPO training to serve as Cash, Inventory, and Stand Managers & be our consistent go-to people who will lead the rest of our volunteers. At this training, Legends will be discussing roles & responsibilities, reviewing policies & procedures, how things work and why, provide equipment familiarization and go through an event day dry run. Two NPO sessions are currently scheduled at the Catering Room backstage at the Amphitheater:
Thursday, March 28 from 6:00 pm – 8:00 pm
Saturday, April 13 from 11:00 am – 1:00 pm
We request that you sign up ASAP for these training sessions at the following link as we have been asked by the CCA to provide this information to Legends so that they canbe adequately prepared for the correct number of parents who will be attending the training sessions.
Cameron Congleton & I will be meeting with representatives from the participating CAA clubs next week to choose which concerts we will be working. There will be additions as more concert dates are announced by the amphitheater.
As always, we appreciate your volunteer support. If you have any questions, please do not hesitate to let me know.
Yours, Sue Lawton President Cambridge Band Boosters
Music Under the Moon - Ensemble Baskets
Good morning band parents and students,
At this year’s “Music Under the Moon" event, on April 26th, we are once again featuring a silent auction fundraiser to help raise money for the entire band program. If this fundraiser is successful, some of the money raised will be used to help enhance the band banquet as well.
As part of the silent auction, we would like to have an “Ensemble Basket Competition”. Each ensemble (Wind Symphony, Symphonic Band, Concert Band, Percussion Ensemble, & Color Guard) was assigned a “theme” in class Friday for their ensemble's basket. The groups will need to work collectively at contributing items that go with their chosen theme. The ensemble(s) with the most student participation will win an Ice Cream Party! …Who doesn’t love that idea and opportunity?!? ;)
Some ideas and each theme assigned are as follows:
Concert Band = “Summer Fun" - towels, sunglasses, beach balls, sunscreen, frisbees, pool/outdoor toys, volleyball net/ ball, slip n slide, gardening items, tickets to summer event, gift cards to Target/ Lowe's/ HomeDepot, Pikes, etc.
Percussion = “Movie Night (In or Out)” - DVDs, movie tickets, popcorn, candy, restaurant/uber eats gift cards, cozy blanket, gift cards to Target, Regal, AMC, Netflix, etc.
Symphonic Band = “Camping/Road trip” - camping gear, sleeping bags, hats, reusable insulated water bottles, sunglasses, sunscreen, bug spray, flashlight, binoculars, snacks, cooler, smore kits, travel games, gas gift cards, etc.
Wind Symphony ="Book Worm" - gift cards to local book stores, new books, kindle/e reader, reading glasses, fuzzy blankets, book marks, floor pillows, reading/book light, etc.
Color Guard = "Coffee & Chocolates" - mugs, insulated travel cup, assorted bags of coffee beans and/or ground coffee, coffee press, coffee flavorings, caramel/mocha drizzle, assorted hot cocoas, assorted chocolate truffles or candies, chocolate stirrers/spoons, biscotti, gift cards to Starbucks, Target, Godiva, etc.
Donations of new items that align with the assigned theme for the ensemble should be sent in the week before Spring Break (3/25-3/29). There will be a donation list in the band room of what's brought in and which ensemble it is for, so please label the item and give it to Mr. Borger or Ms. Groves during said week. If you are sending in gift cards or cash, please send it in an envelope marked "ensemble basket" with which basket and ensemble, then have your student drop it off in the black box in the band room. If cash is sent in, our parent volunteers who will be assembling the baskets will purchase themed items to go in that ensemble's basket.
As a side note, please also include the receipt for any gift cards sent in, and the retail price of any items being donated, as we need to include this important information in our auction listing. We will be keeping a list in the band room of the number of students who have participated from each ensemble as this will be how we determine the winning ensemble(s) (not judged on value of donations, but by numbers of participates). The winner(s) will be the ensemble(s) with 100% participation!!
This fundraiser benefits the entire band program, (not just jazz band or marching band, but everyone!)…So that is why we need everyone’s participation! Let's make these baskets great!
** Donations will be due during the week of 03/25-03/29, BEFORE spring break!!!
Parents-we are also in need of ~35 baskets, larger planters/pots, decorative bins/buckets, and wooden boxes to put silent auction baskets together for the event so please send in any you can part with, ASAP.
We will also need a few more parent volunteers for the event so please be on the lookout for a Music Under the Moon signup genius to be sent soon.
Thank you in advance for your help with this very important fundraiser! Have fun with it and let's see which ensemble(s) will be able to enjoy an Ice Cream Party!!
Thanks! Cindy Harrell & Cameron Congleton
Help us earn $500 at our Band Meeting tonight!
Attend the Cambridge Band Booster Meeting tonight and.......
Help the Cambridge Band earn $500!!
Keith Cumming with our Mattress Fundraiser has agreed to donate $5 per adult in attendance at our meeting tonight UP TO $500!!
We have 177 student members in our band - if 1 parent from each household comes tonight we can meet this goal!!
Keith will be giving a presentation about our upcoming Mattress Sale Fundraiser (happening at Cambridge HS on Saturday, February 9). This fundraiser requires using every parent's help for advertising - and nothing more! Keith will be giving us all the tips and info we need to make this a HUGE success!
Calendar Update - Feb 9
We shared with the students in class that we are making a change to the calendar and removing an event in the near future. We had a scheduled Concert Camp on Saturday, February 9th and we are going to hold that concert camp as an in-school event for our students with a guest conductor for the day on Wednesday, February 6th. Mr. Josh Roberts, of Whitewater High School and formerly LaGrange College, will be our guest clinician for the day and we will be bringing in some supplemental sectional coaches during the day as well. This is a better fit for our programs this year and will minimize the extra-curricular time for the students while providing many of the same benefits.
So to summarize, Saturday, February 9th is no longer a day of rehearsal for the concert bands.
WE ARE HOLDING OUR MATTRESS FUNDRAISER that Saturday, and hope you will come to the parent meeting this Thursday night at 7:30pm in the band room for some more exciting information about this event. We will need your support in spreading the word about the mattress sale - it's a very minimal-effort fundraiser for our organization if we can get people to come to the event!!
Thanks for your support and understanding regarding the change in calendar. Hope to see you Thursday night for the parent meeting - lots to share and update about the semester happenings!
Ryan Borger & Katie Groves