Afternoon, and WELCOME!

Medical clearance is very important to get prior to the start of the marching band season. Our students will be exercising and outside in the hot sun and it is important to make sure they are in the best health possible. In addition, our volunteer nurses need to have our students’ medical history, allergies, and emergency medication.

We use a health form management system called Dragonfly Max (DragonFly Max Access) per FCS requirements to collect and approve forms for Cambridge band students. Some of the forms are completed electronically through Dragonfly Max and other will need to be printed for your child’s doctor to complete. Once completed, forms will need to be scanned and uploaded to their account.

I have attached to this email the forms that are needed to be completed by a student's physician. All forms should be turned in prior to a student attending band camp.

Here is a breakdown of what is needed to complete medical eligibility:

Update Medical and Demographic Information (completed in Dragonfly Max)
Consent to Treatment Form (completed in Dragonfly Max)
FCS Transportation Release Form (completed in Dragonfly Max)
GHSA Medical Eligibility Form (attached to this email/scanned to DFM)
GHSA Physical Examination Form (attached to this email/scanned to DFM)
GHSA Health History Form (attached to this email/scanned to DFM)

Below are three categories that your family may fall (New Member, Returning Member, Student who is an athlete of another sport and new to marching band). Please follow the directions underneath your specific category.

***IF YOUR STUDENT TAKES PRESCRIPTION MEDICATION PLEASE READ TO THE END OF THE ENTIRE EMAIL​​​​​​​********

NEW Marching Band MEMBERS

Please watch this before proceeding: https://www.youtube.com/watch?v=7Xk6yxvHALc

DragonFly Explanation Video (Cambridge Band) www.youtube.com Once you have watched the video, create your Dragonfly Account: Dragonfly Max Registration

PLEASE ensure that as you are creating the account, you are making the account in the PARENT name and not the students. Once you have created your account you will add your student to begin uploading the form. This is all explained in the video. (again, please watch the instructional video 🙂)

RETURNING Marching Band MEMBERS

Login using the Dragonfly Max account you created last year for band.
Choose VIEW DETAILS for your student.
Under THINGS TO DO, PREP FOR 2022-23, choose GET STARTED.
Any information from the previous year will populate automatically. In addition, any forms that need to be complete for this year will be listed.

MEMBERS NEW TO MB, BUT HAVE DRAGONFLY MAX ACCOUNT for SPORTS

Login into Dragonfly
Click on "View Details" for the student you need to add to Band
On the top right corner, click on "+Connect to School or Association"
Pick Georgia, Type Cambridge High School (Band), select and click Join
Choose Band as your Sport/Team
Review your Information and Save
Then you will see both Cambridge High School and Cambridge High School (Band) listed under your student's details. It will indicate if there are forms that you need to submit or complete online for Band. The forms that are the same will automatically transfer over to your band account.

FOR STUDENTS WHO TAKE PRESCRIPTION MEDS:

SHS1 – Authorization to give medicine (completed by a doctor & needed for overnight field trips/emergency meds) In addition, if your student will need medications for our overnight trip or you plan to leave emergency meds with the band camp nurse, please have your student’s doctor complete the SHS1 form and bring a copy to the first day of Band camp:

SHS2 – Authorization to carry (completed by your doctor to allow your student to carry their own emergency meds) If your student carries emergency medication, please have your student’s doctor complete the SHS2 form for file with the school nurse and bring a copy to the first day of Band Camp.

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​Daniel M. Scott
​​Director of Bands | Cambridge High School
2845 Bethany Bend, Milton, GA, 30004
Cell: 252-723-5165